Your voice.
Your choices.

Who we are

Intro i.d is operated by WWMI HOLDINGS LTD, company number 17363436, registered in England and Wales. Our registered office is 64 Nile Street, London, N1 7SR, United Kingdom.

Philip handles privacy enquiries at info@intro-id.com. Contact us about this notice or your information. Our current launch focuses on the United Kingdom and United States.

This notice covers candidate introductions, sharing links, hiring applications and employer workspaces. The employer named on a role is responsible for its recruitment decisions and its own use of application information. Ask that employer for its recruitment privacy notice as well.

We control the operation and security of Intro i.d accounts and the platform. Where we process recruitment information on an employer’s instructions, the employer’s responsibilities also apply. An alpha label does not reduce your data protection rights.

What we collect

• Account email, name and the professional headline you provide.
• Recordings you save or publish, their duration, transcripts and corrections, and your sharing and AI choices.
• Application details, your LinkedIn link, selected intro, any optional voice answers, application status and interview responses.
• Employer company and role details, hiring-team audio, reviewed role questions and private reviewer notes.
• Sign-in, security and support records, consent and access audit events, and listening activity such as page opens and meaningful listens.

You provide most of this information. Employers add job-related review notes and decisions; service providers return sign-in and processing results. A LinkedIn link is a link you provide, not permission for us to scrape the profile.

CV files used to prepare an intro are parsed on your device. In the hiring flow, AI preparation sends only the text you choose to share, with your permission. CV files are not attached to hiring applications. The original shareable-intro flow offers a separate choice to attach your CV: if you enable it and publish, the file is uploaded to private storage and people with your link and code can download it. Avoid confidential client details, identity documents and unnecessary sensitive information in recordings, notes and uploads.

We need an email to sign you in and the requested profile and audio details to provide the relevant feature. You can browse without an account. Role-specific voice answers, AI assistance and recruiter discovery are optional.

Who can hear you

Private links and listening codes

Publishing a shareable intro creates a link protected by a listening code. Send both to the people you choose. Someone who receives them can forward them. You can unpublish, reset the code or delete the intro from your dashboard. The professional details and any contact email, supporting link or CV you choose to publish are shared alongside that intro. An already-issued playback or CV link can remain usable for up to five minutes.

The original intro flow also has a separate, optional permission for our team to assign your published intro to approved recruiters. That permission does not opt you into AI-assisted discovery. Unpublish or delete the intro to end this access, or contact us to change the permission.

Role applications

Preview the selected intro, LinkedIn link and any optional voice answers before submitting. Assigned reviewers at that employer can then access that application. Private drafts are not available to them. A submitted application keeps the selected version; recording a new general intro does not rewrite it.

Your verified account email is revealed to the hiring team only after you accept an interview request. Your LinkedIn profile or your spoken recording may already disclose contact details. Application updates appear in your workspace; the pilot does not send automatic update emails.

Optional recruiter discovery

Discovery is off until you explicitly opt in for an intro. Approved hiring teams can then listen to the selected intro and search its transcript against role requirements. Private application answers, CV files and your account email are excluded. Turn discovery off in your intro settings. This does not withdraw applications you submitted separately.

Support access

Authorised admins can review published shareable introductions. Access to submitted hiring content for a support issue requires a recorded purpose, is audited and expires after 15 minutes. Private browser recordings are not available for admin listening.

Withdrawing a hiring application stops new reviewer access; previously issued media links expire within 60 seconds. Revoking access cannot recall a recording or information someone already saved.

AI and transcripts

Optional OpenAI services can suggest four preparation prompts from reviewed CV text, draft three role questions for a hiring team, transcribe a selected recording, and identify potentially relevant transcript excerpts from intros opted into discovery.

For transcription, the selected recording is sent to OpenAI. For preparation and role questions, the relevant text is sent. For discovery, the opted-in intro transcript and selected job requirements are sent. We request your permission at the relevant step. Declining optional AI does not stop you recording or applying with audio.

AI can miss context or make mistakes. Review generated prompts and transcripts, and listen to the original recording. A transcript is an aid to the audio, not a written substitute for an application. You can correct a transcript before accepting that revision; if an accepted revision needs correction, create a replacement or contact us.

We do not generate candidate suitability scores, rank people by voice, infer personality, emotion or protected characteristics, or make automatic interview or rejection decisions. A recruiter must assess the evidence and make the decision. Missing transcripts are not negative assessments.

OpenAI text requests use a setting that disables storage of the response for later retrieval. This is not a promise of zero provider retention: applicable API safety and abuse-monitoring retention can still apply. OpenAI’s API data controls explain its service-level practices.

Turning off discovery stops future discovery access and matching for that intro. Declining future AI requests stops new processing; to request deletion of an existing transcript or other outputs, use the privacy contact below.

Why we use your data

Employer recruitment processing has its own purpose and lawful basis. An employer must explain that basis; permission to use an Intro i.d feature does not cover every later use by an employer.

Service providers and international processing

Supabase provides account authentication, database and private file storage. Vercel hosts the website and server functions. OpenAI processes the content for the optional AI features described above. The configured sign-in email service delivers account access links. These services process the information necessary to perform their functions.

Approved employers, people you share listening credentials with, and authorised support staff receive information as described under sharing. We may also need to disclose information where the law requires it.

Providers may process information outside the UK, including in the United States and European Union. Processing locations, relevant transfer mechanisms and backup lifecycles depend on the service and configuration. Contact info@intro-id.com for the current provider and transfer details. We are completing the provider and transfer review for our UK and US launch; our launch markets do not determine where providers process data.

How long we keep it

Browser drafts stay on the device until you clear them or the browser removes its storage. Optional temporary recovery backups for the original recording flow expire after seven days. The cleanup process retries failed removals.

Inactive hiring application drafts expire after 30 days. Other application content expires at the earlier of 180 days after submission or 90 days after role closure. Withdrawn application content is scheduled for removal within 30 days. Unreferenced discarded media is eligible for removal after 24 hours; failed removals are retried.

Reusable intro revisions remain in your account until removal or an account deletion request. Hiring-team recordings remain with their role history. We keep consent, security and support records for as long as needed to demonstrate your choices, address misuse or meet legal obligations. Infrastructure backups and provider records have separate lifecycles; deletion from the active product is not an immediate deletion-from-every-backup promise. Contact us for the applicable periods and any legal hold.

Your rights

Depending on the processing and applicable law, you can request access, correction, erasure, restriction or a portable copy of your information. You can withdraw consent at any time without affecting the lawfulness of earlier processing.

Send rights requests to info@intro-id.com, preferably from your account email. We may need proportionate identity verification. We normally respond within one calendar month; if a lawful extension is needed, we will explain it within that first month. Some information may need to be retained for legal reasons. Where a shorter legal deadline applies, we follow it.

US state privacy rights vary by location and whether the law applies to the business and processing. These may include rights to access, correct, delete or obtain a copy of your data, and to appeal a denied request. Use the same privacy email for requests or appeals; we will explain the applicable process and any exceptions. You will not be penalised for exercising applicable privacy rights.

You can complain to the UK Information Commissioner’s Office. US residents may also contact their state attorney general or applicable state privacy regulator. Any other statutory complaint rights remain available where applicable.

Applications are voice-first in this pilot. If you need an accessibility adjustment, contact us before applying. You do not need to disclose a diagnosis in your first message.

Cookies and browser storage

We use necessary authentication cookies to sign you in securely, complete email-link verification and maintain your session. Browser storage can hold your profile draft, microphone recording and preparation choices so you can continue the recording flow.

The site does not include advertising pixels or a non-essential analytics SDK. Operational listening events are recorded to provide the intro’s activity view. We do not add optional tracking through this redesign. If we add non-essential cookies or similar tracking, we will explain them and provide an appropriate choice before using them.

You can clear cookies and site storage in your browser. This signs you out and can permanently remove unsaved drafts, so save any recording you want to keep first.